The European Association of Science Editors (EASE) is an internationally oriented community of individuals from diverse backgrounds, linguistic traditions and professional experience who share an interest in science communication and editing.

EASE Toolkit for Authors

Guidelines and Resources for Scientific Writing & Publishing
for early career and less experienced researchers

This Toolkit is designed to help published and unpublished researchers become respected members of the international scientific community by improving their ability to publish articles in peer reviewed scientific journals. It was prepared particularly for junior researchers from non-English speaking, or developing countries and aims to increase authors’ confidence in writing and submitting articles.

It consists of 15 modules, each phrased in terms of a key need (e.g., how to identify the most appropriate journal for a paper, how to prepare a publishable manuscript and how to negotiate the peer review process). Some modules also suggest resources from a variety of books, articles, websites and other sources.

The Toolkit is sponsored by a variety of organizations, including the European Association of Science Editors and the International Society of Addiction Journal Editors.

Module 1. How to write
A brief presentation of key writing tips.

Module 2. How to prepare a micro-article
The micro-article is a template that scientists can use to identify their principal results.

Module 3. How to choose a journal
This module describes how to find the most appropriate publication outlet for a scientific article or review paper.

Module 4. How to get published if you are from a developing country or non-English language culture
This module identifies the challenges encountered by scientists whose first language is not English and/or who work in countries with few resources

Module 5. How to tackle publishing if you are a young or novice researcher
This module describes how to overcome the challenges for authors who have minimal experience with the publication process.

The Library of Alexandria and the University of Pittsburgh have established a free website (the Science Supercourse), to help researchers develop publication and presentation skills.

Module 6. How to write a scientific paper
This module describes the development of a typical data-based research article from the planning stage to the completion of the final draft. It emphasizes scientific writing techniques, the structure of a scientific article and effective methods of scientific communication.

See also the EASE Guidelines for Authors and Translators and Writing academic English when English is not your first language: A bibliography, which is an extensive list of useful resources provided by James Hartley and Vera Sheridan (updated February 2014).

Module 7. How to write a good qualitative paper
An author who wishes to publish a qualitative article has to overcome special challenges. This module provides advice on the principles used by editors and referees to evaluate articles and practical advice on how to write and where to publish qualitative studies.

Module 8. How to use citations effectively, efficiently and appropriately
Citations enable verification of statements and acknowledgment of previous research. This module describes proper use and common abuses of citations. It discusses how to get cited. Finally, it analyses the limits of the Impact Factor.

Module 9. How to determine who should be an author of a paper
This module describes guidelines for determining authorship in scientific writing. It presents a procedure for determining authorship that authors can follow during the preparation and publication of an article. See also The International Committee of Medical Journal Editors guidelines on Authorship and EASE Guidelines for Authors and Translators

Module 10. How to prepare a paper and respond to referees
This module provides practical guidance about what journal editors are looking for in a journal article (e.g., originality, sound methodology, good writing) and what to do when the editor asks for a revision.

Module 11. How to resolve ethical dilemmas
This module is devoted to ethical issues that arise in the context of scientific research and publishing, including carelessness in citing and reviewing the literature; redundant publication; failure to declare a conflict of interest; unfair authorship; plagiarism and scientific fraud. The resources in this module assist ethical decision-making. Case studies are used to illustrate seven ethical topics, with a commentary on each case provided to demonstrate a practical approach to making sound decisions.

Module 12. How to avoid conflict of interest
This module describes recent trends in industry sponsorship of scientific research and the ethical risks involved in accepting funding from funding sources such as the tobacco industry and pharmaceutical companies.

Module 13. How to be an effective referee
This module describes the peer review process, what journal editors expect from reviewers, and how to prepare a critical but constructive review.  

Module 14. How to write an essay (a guide for college students)
This module helps students succeed with college-level writing assignments. It outlines how to brainstorm, draft, and revise papers, outlines common grammatical errors and offers a list of other valuable web resources.

Module 15. Text recycling.
These COPE guidelines are intended to help editors deal with cases of text recycling. Text recycling, is also known as self-plagiarism and it refers to sections of the same text that appear (usually un-attributed) in more than one of an author’s own publications.

Other resources

Cochrane reviews (systematic reviews of drug effects, medical interventions, etc.)

CONSORT statement (consolidated standards of reporting trials)

Doctor Fungus (mycology info)

EASE Guidelines for Authors and Translators of Scientific Articles

Four steps for effective science communication (SciDev.Net)

HUGO (human genetic nomenclature)

ISO country names and codes

Martindale: the complete drug reference

Medical Dictionary (check spelling is British)

Pharma-lexicon (medical abbreviations)

PubMed (millions of citations for biomedical literature) Medical Acronym Finder

The Economist Style Guide (has useful tips on correct use of words and punctuation)

Who Named It (index of eponyms)