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NEXT EASE CONFERENCE
EUROPEAN ASSOCIATION OF SCIENCE EDITORS
Tenth General Assembly and Conference
Integrity in Science Communication
16-19 September 2009
Palazzo dei Congressi, Pisa, Italy
REGISTER NOW!
(Dinner, receptions, workshop and volunteering are under 'Other Services' so check this box as well as the 'Registration' box to sign up for these options)
EARLY REGISTRATION DEADLINE (discount rate) - 30 June 2009
Second Circular (pdf) - updated 30 June 2009
Details of the programme, abstract submission, registration and practical information
Download the Editorial (pdf) by Arjan Polderman, EASE President, on "Integrity in science communication" from the August 2008 issue of
European Science Editing
A BELS exam will take place during the conference, on Thursday 17 September 2009
Outline programme of the 2009 conference (full details below)
Plenary sessions
1 Opening lecture
Professor Lucia Tomasi Tongiorgi and Professor Romano Coppini
Keynote lecture by Professor Ele Ferrannini
2 Physical Integrity
3 Moral Integrity
4 Editorial Independence and Responsibilities
Parallel sessions
1 Publication of full datasets
2 Cultural issues relating to non-English journals
3 Authorship
4 University Press Challenge
5 Cultural integrity of journal guidelines and their translation
6 Misconduct in science communication
7 The role of
editors and
journals in fostering responsible conduct of research
8 Promoting the public perception of science through clear communication
Optional Workshop
Managing a Journal Editorial Office
Abstracts for presentations related to the sessions listed above will be considered for either short talks, if there is time in the session, or posters. These should be about
200 words and should be submitted by
15th March 2009 at the latest. Abstracts for posters only may be submitted up to
31st July 2009.
Programme
Tuesday 15th September
Registration desk open at Palazzo dei Congressi. Opening times to be announced soon...
Wednesday 16th September
Registration desk open 10.00-18.00. Set-up for posters 11.00–15.00.
15.00
AGM, General Assembly
16.00–17.00
Opening Ceremony - History of Pisa and its University
Professor Lucia Tomasi Tongiorgi, Faculty of Literature and Philosophy, and Professor Romano Coppini, Faculty of Political Science, University of Pisa
Chair: Arjan Polderman
In the 12th century Pisa became renowned throughout Europe for the teaching of jurisprudence in its churches. As a maritime power, the city was particularly expert in the area of commercial law. The university was formally instituted in 1343 with the papal bull of Clement VI. The decline of the Pisan empire placed the university in serious difficulties until the Medici dynasty began the process of imposing state control following a series of reforms. One of their initiatives was the creation of the Botanical Garden under the supervision of the botanist Luca Ghini in the middle of the sixteenth century. Shortly afterwards the scientific prestige of the university was further enhanced by its association with Galileo Galilei, the founder of modern science. The university continued to change to meet the changing needs of society. This presentation will describe the key events during the history of the university and of Pisa.
Download full abstract (pdf)
17.30–18.30
Keynote Lecture
Professor Ele Ferrannini, University of Pisa School of Medicine
Chair: Arjan Polderman
19.00–20.30
Reception
Hotel Santa Croce, Fossabanda, five minutes' walk from the Conference Centre
Thursday 17th September
Registration desk open 08.00–12.00
09.00–11.00
Plenary Two: Physical Integrity
Chair: Anthony Watkinson
a) Plagiarism detection using CrossCheck
Kirsty Meddings, CrossRef, Oxford, UK
Scholarly publishers need to ensure that the content they publish is original (and high quality) and they employ a range of editorial and peer review processes to make this happen. Detecting plagiarism has traditionally been haphazard and labour-intensive since detection tools for research-level scholarly content have always been limited by the lack of access to the relevant full-text literature to screen against. CrossCheck is a CrossRef initiative to help its members actively prevent scholarly and professional plagiarism by creating and continuously growing a database of current and archival scholarly literature. This talk will provide an overview of the CrossCheck service and the philosophy behind it.
b) Challenges and future prospects for data preservation
Paola Gargiulo, CASPUR, Rome, Italy
Scientific disciplines are increasingly digital and increasingly data-intensive. Managing the diversity, size, and complexity of current and future data sets and data streams as well preserving them are challenges that stakeholders in the scholarly communication have to face. The presentation looks at the various technical activities and approaches to be adopted as well as at the costs involved and the non-technical policies on ownership and access. A brief overview follows on the state of the art of some significant e-content and data preservation initiatives and studies. It ends with some considerations and reflections on current problems and future prospects.
11.30–13.00 Parallel sessions
Publication of full datasets Per Lundberg
Chair: Linus Svensson
Cultural issues relating to non-English journals
Chair: Paola De Castro
Afternoon free with an optional excursion to the nearby city of Lucca or tour of Pisa
14.30–17.30 BELS examination
Deadline for registration 27 August 2009
Contact lneistadt@hughston.com
14.30–17.30 Optional workshop
Managing a Journal Editorial Office Linus Svensson and Joan Marsh
Friday 18th September
Registration desk open 08.00–15.30
09.00–11.00 Plenary Three: Moral Integrity
Chair: Paul Evans
a) Bias in peer review practices in ecology and evolution
Amber Budden, National Center for Ecological Analysis and Synthesis, University of California Santa Barbara, USA
Publication metrics such as the citation rates of papers and the subsequent impact factor of a journal are being increasingly used to evaluate productivity, quality and often the relative success of individuals, research groups and departments. The pressure to publish in these top journals is immense. Importantly, the attributes of potential authors may determine the extent to which a publication succeeds in the peer-review process. We analysed multi-year data on manuscript submissions from nine journals, to test the importance of author, reviewer and editor attributes on the outcome of the review process. This dataset enabled exploration of bias in ecology and evolutionary biology publishing and provided a means to assess the effectiveness of current review practices. Independent analysis of journal pre-publication metrics is uncommon and provides opportunity for the 'moral integrity' of journal editors and reviewers to be assessed. Whether found culpable or not, such targeted analyses and increased transparency are necessary for informing best practices in editorial policies, to the benefit of both the journal and the publishing community.
b)
Toward a Common Standard for Conflict of Interest Disclosure Policies in Scientific and Medical Journals
Thomas Babor, Department of Community Medicine, University of Connecticut School of Medicine, USA
This presentation describes an on-going effort to develop and implement a common standard that can be used by scientific and medical journals to organize their conflict of interest (COI) policies. The effort was initiated in 2007 by a group of journal editors convened by the Center for American Progress and has continued with the drafting of a concept paper that explains the rationale for a common standard and a model COI guideline for authors, editors and peer reviewers. The need for a common standard is based on evidence that financial and other competing interests have the potential to bias scientific results, distort the research agenda and diminish public confidence in research findings. In addition to their role in fostering transparency, it is argued that COI declarations are also valuable because of their symbolic and educational functions. This presentation describes how the common standard was implemented first in one peer reviewed journal and subsequently disseminated within the network of an international editors society representing over 50 addiction journals.
11.30–13.00 Parallel sessions
Authorship Elise Langdon-Neuner & Linus Svensson
Chair: Zoe Mullan
University Press Challenge Aldo Pinchera
Chair: Aldo Pinchera
13.00–14.30 Lunch at Conference Centre
14.30–16.00 Parallel sessions
Cultural Integrity of Journal Guidelines and their Translation Paola De Castro
Chair: Reme Melero
Misconduct in Science Communication Alison Clayson & Elise Langdon-Neuner
Chair: Ana Marusic
20.00–22.00 Conference dinner
Opera Primaziale, Pisa
Places limited
Saturday 19th September
Registration desk open 08.30–11.00
09.00–11.00 Plenary Four: Editorial Independence and Responsibilities
Chair: Stuart Handysides
a) Errors in the science literature: avoidance and correction
David Vaux, Department of Biochemistry, La Trobe University, Australia & Committee for Freedom and Responsibility in the conduct of Science (CFRS; a sub-committee of ICSU, the International Council for Science).
Errors can arise in the scientific literature innocently, due to the statistical nature of science, or not so innocently, either because of incompetence or deliberate falsification, fabrication or plagiarism. Using statistical arguments, John P. A. Ioannidis has proven that more than 50% of claimed research findings are false (PLoS Medicine 2:696-701). In addition, there is evidence indicating large numbers of papers have been incompetently written or reviewed, or are the result of scientific misconduct. For Science Editors this raises two important issues: How can the number of errors that enter the literature be reduced? and How can errors that have been published be efficiently corrected? This talk will provide some examples to illustrate the size of the problem, and make some practical suggestions to help maintain the integrity of the scientific literature.
b) Intellectual property rights issues for editing and publishing
Charles Oppenheim, Department of Information Science, Loughborough University, UK
Copyright and database rights are important issues for editors and publishers. Following a general introduction to current law in Europe, and likely changes in the future, copyright issues associated with the refereeing, editing and publishing processes will be examined, as well as the implications for the traditional assignment of copyright posed by the Open Access movement. Database right issues associated with the submission of datasets to journal editors will be covered, as will the impact of Creative Commons in the scientific publishing arena. The presentation will conclude with recommendations for editors and publishers regarding how to handle some of these issues.
11.30–13.00 Parallel sessions
The role of editors and journals in fostering responsible conduct of research Ana Marusic
Chair: Faith McClellan
Promoting the public perception of science through clear communication John Joyce
Chairs: John Joyce & Emma Campbell
13.00–13.30 Closing Ceremony
Chair: Joan Marsh
General Information
Venue
The Palazzo dei Congressi was previously owned by the University of Pisa but is now under independent management. It has a large auditorium that can be sub-divided for the parallel sessions. There is ample display space for posters and the exhibition, as well as additional rooms for committee meetings, etc. Plus a roof terrace for socializing!
Submitted papers and posters
Please send an abstract (200 words) as soon as possible, for consideration, to: Programme Committee, c/o EASE secretary (secretary@ease.org.uk). Deadline: 15th March 2009 for presentations, or 31st July 2009 for posters. Please submit your abstract as soon as possible; do not wait for the deadline! The topic should be relevant to one of the planned sessions.
Registration
All registrations will be handled by Grupo Pacifico -
register now!
Forms may be returned by mail or fax to:
Mirna Perez
GRUPO PACÍFICO
General Perón, 8 - 6º A y B
28020 Madrid – SPAIN
Fax: + 34 913 023 926.
If you require a registration form in print, please contact ease2009@pacifico-meetings.com giving your full name and postal address.
Registration fees
There is a considerable discount for paid-up Members! Please ensure your subscription is up to date; otherwise you may be charged the non-member rate.
Members (before 30 June) €390
Members (after 30 June) €440
Non-members (before 30 June) €490
Non-members (after 30 June) €540
Registration includes: an invitation to the Reception following the General Assembly and lunch on Friday 18th September. It does not include the Conference Dinner for which tickets may be ordered at €60 per ticket. Places are limited.
Accompanying Persons may buy tickets for the Reception for €20 and Conference Dinner tickets as above.
Accommodation
All hotel bookings should be made via the Grupo Pacifico. Bookings should be made by
15th August; after which availability will not be guaranteed. Rooms have been reserved with a range of providers. The hotel booking form is available on the Grupo Pacifico conference website.
Please send your completed hotel booking form by mail or fax to:
EMME DESTINATION SERVICE DI FLAVIA MAGNANO
Via Pio IX, 175 - 00167 Roma (Italia) - PI 07481451008
Tel: +39 06 4542 6557
Fax: +39 06 4542 6631
accommodation.ease2009@mds-italia.it
Travel
Many airlines fly direct to Pisa International Airport. Its website lists all flights into Pisa as well as ways of getting to and from the airport. There are also many flights to Rome (3 hours by train) and Milan (3½ –4½ hours by train). Pisa airport is a 5-minute train ride (about €1) and 10-minute taxi ride (around €10) from the city centre. Train information. By car: Florence-Pisa autostrada along the Arno valley; the SS12 or S12r from Lucca; the A12 comes down the coast from the north, and the SS1 runs north and south along the coast.
Currency
The currency in Italy is the Euro.
Optional workshop: Managing a Journal Editorial Office
This will be run by Linus Svensson and Joan Marsh on Thursday 17th September, at the Palazzo dei Congressi. Places will be limited to about 20. Please contact secretary@ease.org.uk if you are interested.
Local tours around Pisa
The University of Pisa is offering a free guided tour for 25 people to visit the Museum of the Opera of the Duomo and the Monumental Graveyard (where there are important paintings by Benozzo Gozzoli). Other visits may be organized but with payment of a discount group ticket. These tours will last 1½–2 hours. Further details will be available soon...
Volunteers required: EASE Information Desk and Buddy system
We require volunteers to staff the EASE Information Desk during breaks. Also, in response to feedback from the previous conference, we are planning to instigate a buddy system: experienced EASE members will be assigned to befriend and look after new members. If you are willing to help with either of these, please contact secretary@ease.org.uk.
Programme Committee: Arjan Polderman (Chairman), Eva Baranyiová, Paola De Castro, Alison Clayson, Jenny Gretton, Roderick Hunt, Joan Marsh, Remedios Melero, Linus Svensson
PAST EASE CONFERENCES
2006 Krakow, Poland
2003 Bath, UK
2003 Halifax, Nova Scotia, Canada (joint meeting with AESE)
2000 Tours, France
1998 Washington, DC, USA (joint meeting with CBE and AESE)
1997 Helsinki, Finland
1994 Budapest, Hungary
1991 Oxford, UK
1989 Ottawa, Canada (joint meeting with CBE and AESE)
1988 Basel, Switzerland
1985 Holmenkollen, Norway
1982 Pau, France
1 Cultural approaches to accessing and archiving scientific data
2 Cultural effects of impact factors
3 Cultural consequences of electronic publishing
4 Cultural differences in text editing and writing
5 The culture of science translation
6 Communicating science to society
Post-conference workshops: 19th June 2006
* * * *
14.00
AGM, General Assembly
15.30
- 17.00
Plenary One: Cultural approaches to accessing and archiving scientific data
Chairman: Roderick Hunt
a)
Lost data or good archives. Cliff Morgan, Vice-President, Planning & Development, Director, John Wiley & Sons Ltd., UK
Thanks
to the growth of electronic storage media, scientific data can be
preserved in much greater volume than hitherto. But has this trend
brought an improvement in, or even an equalling of, the long-term
security of such data? Will the data now stored only in electronic form
become irretrievably lost as the technology improves further, e.g. who
can now read a 5.25-inch floppy disk? How can editors and librarians
work together to ensure the permanence of data formats and media, thus
keeping scientific information available to future generations?
b)
Inaccessible science literature in Eastern Europe. Volodymyr Lysenko, Information School, University of Washington, Seattle, USA, and Drukarstvo journal, Ukraine
Most
of the past political barriers to the free international exchange of
science literature have now been removed. But the question still
remains as to whether the great wealth of science research results are
now truly available to all researchers. Are the archives of
highly-specialised, small journals from Eastern Europe now available to
researchers in the West, and vice versa? What should editors and
librarians be doing to complete the internationalisation of European
science?
17.30
Reception: at the Collegium Maius, five minutes walk from the Palac Larischa
* * * *
09.00
- 10.30
Plenary Two: Cultural consequences of impact factors
Chairman: Edward Towpik
a)
Selective Indexes. James Testa, Institute for Scientific Information
For
over 40 years the Institute for Scientific Information, and now Thomson
Scientific, has developed and maintained several multidisciplinary
citation indexes in the Web of Science. Scholarly journals form the
core collections of the three major components of the Web of Science,
which is comprehensive but not all-inclusive. For this reason, Thomson
dedicates significant resources to the selection of the most important
and influential scholarly journals for inclusion. I will describe the
Journal Selection Process used to achieve this goal, particularly with
regard to citation analysis and the role of the Impact Factor.
b)
Open Indexing: An innovative approach to indexation and delivery of bibliographic data. Mark R. Graczynski, Index Copernicus
Over
60 per cent of scientific information is published in small scholarly
journals, which are important vehicles for the dissemination of new
science. Many of these are published independently by universities or
research institutions, where a lack of resources, and editing and
publishing experience, may disadvantage them with the major
international indexing services, e.g. Medline or ISI. There is the
perception that decisions by these organisations are arbitrary, and may
condemn some journals to obscurity. Open Indexing, complementary to the
Open Access concept, is an innovative approach to the evaluation and
indexing of science information.
11.00
- 12.30
Submitted papers. Two parallel sessions chaired by Joan Marsh and Faith McLellan
14.00
- 15.30
Plenary Three: Cultural consequences of electronic publishing Chairman: Sir Iain Chalmers
a)
The Culture of Sharing - Open Access to Scientific Literature. Lars Björnshauge, University Librarian, Lund University Libraries, Lund, Sweden
Collaboration
is an essential element of research in which progress depends on the
sharing of knowledge and results. E-publishing technology has
fundamentally changed our capabilities to disseminate information,
offering vast possibilities for openness and sharing. On the other
hand, it offers equally vast possibilities for control of intellectual
property via sophisticated methods called Technical Protection Measures
and Digital Rights Management. I will address the conditions for
ownership of the collective scientific memory, as well as the problem
of defining an optimal balance between authors´ rights and content
owners´ rights. I will give examples of publisher/journal copyright
policies and of the two main roads to Open Access - the "golden" road
and the "green" road .
b)
Open peer-review in the electronic age. Erik Sandewall, Professor of Computer Science, Linköping University, Sweden
Traditionally,
journal papers have been reviewed anonymously: the authors do not know
who is commenting on their manuscript, although it can sometimes be
deduced - accurately or otherwise. Some journals have experimented with
open peer review, where the comments are signed. How does this affect
the review process? Do people choose their words more carefully if they
know they will be identified? Does this vary with discipline? Important
questions for journal editors and all involved in scientific research.
16.00-17.00
Panel discussion featuring all speakers from Plenary sessions 2 and 3. Chairman: Sir Iain Chalmers
20.00
- 22.00
Conference dinner at The Orangery, Dwor w Tomaszowice
09.00
- 10.30
Plenary Four: Cultural differences in text editing and writing
Chairman: Elisabeth Heseltine
a)
Western v. Eastern European Editing: Editors as Educators. Prof. Ana Marusic, Croatian Medical Journal, Zagreb University School of Medicine
Editing
in the Eastern Europe is also teaching - about all aspects of
scientific research. Writing and manuscript preparation are rarely
taught in the context of scientific or medical education in
post-communist countries in Southeast Europe. As editors of a medical
scientific journal published in English in a non-native English
speaking country, we learned that knowledge of scientific methodology
and scientific reporting is a necessary precondition for a successful
scientific publication. Editors and language professionals working with
authors from such scientific communities should be acquainted with the
basic rules of scientific reporting, including the four layers of a
manuscript - the
study quality, the
narrative, the
scientific reporting style, and finally
the language per se.
b)
Writing for Western and Eastern audiences. Andras Falus, Department of Genetics, Cell- and Immunobiology, Semmelweis University, Budapest, Hungary
There
are cultural differences between East and West in approaches to
scientific texts - both in writing and editing. I will compare the
Anglo-American approach with that in Eastern Europe, using my
experience in immunology and genomics. Do I approach a paper
differently when writing for a Hungarian journal than when writing for
a British or American one? Yes, although decreasingly so. Copy editors
and publishers need to be aware of these issues, which include the
order of authors and citation habits.
11.00 - 12.00
Submitted papers Chairman: Yateendra Joshi
12.00
Lunch
12.00
- 16.30
BELS examination at the Palac Larischa
* * * *
09.00-10.30
Plenary Five: The culture of science translation
Chairman: Arjan Polderman
a)
Editing science text translations: when to stop? Noah Hardy, Consultant, Paris, France
Expression
contributes to the meaning that emerges from a written text. A
translation must accurately reflect not only what the author meant, but
also how it was expressed. Even if the editor of a text also translates
it, and therefore has ready access to the original, it should be edited
as though it were a new original, since it must stand alone. The
content of a translation, as well as the emphasis applied to its
elements, should be the same as in the original; however, the syntax
and style will no doubt differ. Editing should stop when further
changes weaken rather than enhance the text. I will discuss whether
authors should write good text in their own language, which often has
no equivalent to modern scientific and technical vocabulary, or whether
it would be preferable for them to write in imperfect English, which
can then be edited? This simply amounts to helping the author to say
what he means.
b)
Translation for open-access journals. Hooman Momen, Editor, Bulletin of the World Health Organization, Acting Co-ordinator, WHO Press, Geneva, Switzerland
Authors
are encouraged to publish in English, considered to be the
international language of science. Publication in English has been
shown to favour citation and to increase the impact factors of
journals. Readers who are not native English speakers, however, often
prefer to receive information in their mother tongue as this
facilitates comprehension and retention. Significant output in
non-English languages may be ignored, resulting in a publication bias
in systematic reviews and meta-analyses. Improvements in machine
translations, coupled with online publication, should provide
non-English authors with the opportunities to publish in their own
language. Standardized reporting and structured abstracts aid machine
translation and abstracting by indexing services. The main weapon to
overcome language barriers is quality.
Plenary Six: Communicating Science to Society
Chairman: Jenny Gretton
a)
Communicating science to researchers and practitioners: the role of systematic reviews. Mike Clarke, Director, UK Cochrane Centre; Professor of Clinical Epidemiology, University of Oxford
Science
progresses by being cumulative, practice improves by taking account of
good evidence: both need to keep up to date. In the health arena, many
tens of thousands of pieces of research are undertaken each year,
millions of articles are published, and tens of millions of pieces of
information are available to people planning new research and making
decisions about health care interventions. Keeping abreast of relevant
research when deciding about a new study or using a treatment is an
enormous task. For most decision makers, it is possible only through
access to systematic views, which have identified, appraised,
summarised and, where appropriate, combined the relevant research. I
will discuss how The Cochrane Collaboration prepares and maintains
systematic reviews of the effects of health care interventions, and the
need for researchers to discuss new findings in the context of existing
evidence.
b)
Communicating science to the general public. Pawel Walewski, Polityka Magazine, Warsaw, Poland
In
the last 50 years man has landed on the moon, achieved nuclear fission
and discovered antibiotics. But to counter these successes, how many
discoveries, announced with high expectations, have failed to deliver
on their early promise? Who is to blame?
Scientists-society-journalists, without doubt a triangle of mutual
discrepancies in interpretation. Science journalists do not create
their own stories, but relay information acquired from scientists. They
cannot prescribe and they do not heal, although their reports can have
profound effect - a newspaper scare story may prevent a patient from
seeking treatment and therefore, indirectly, be fatal. To what extent
are journalists independent? Do we have the right to raise hopes, or
cause fear, in the name of enlightenment?
CONFERENCE ENDS: CLOSING REMARKS
Post-conference workshops sponsored by the Open Society Institute
These workshops were run by Dr Remedios Melero on Monday 19 June, at the Palac Larischa, Krakow, Poland.
1) Two roads to open access
Given by Neil Jacobs, Alice Keefer, John Wilinsky, Bill Hubbard (to be confirmed)
Further details
This workshop was supported by a grant from The Open Society Institute
2) Statistics for journal editors
Given by Christopher R Palmer
Further details
Programme Committee :
Jenny Gretton, Roderick Hunt, Elisabeth Kessler, Hervé Maisonneuve,
Joan Marsh, Georgianna Oja, Arjan Polderman and Edward Towpik.
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