The European Association of Science Editors (EASE) is an international community of individuals and associations from diverse backgrounds, linguistic traditions and professional experience in science communication and editing.

Updated Guidelines for Authors and Translators

New versions of our Guidelines for Authors and Translators are available now.

Minor changes updated in this year’s versions consist of:

– updating the references
– emphasis on the incorrect use of the words gender and trimester (in the main body of the guidelines)
– note on the increased number of language versions (26 in total)
– note on EASE conference in Romania in June 2018

The English version of the Guidelines are published in the November edition of the EASE journal, European Science Editing (43.4), and links to all 26 versions can be found on the EASE website.

The EASE Guidelines provide simple, clear advice aimed at making international scientific communication more efficient.

This concise and readable set of editorial guidelines was first published by EASE in 2010 and is updated annually.

The document is available in 26 languages, and is aimed to help scientists worldwide in successful presentation of their research results and in correct translation of manuscripts into English. It briefly explains how to write complete, concise, and clear manuscripts, and draws attention to ethical issues: authorship criteria, plagiarism, conflict of interests, etc.

Eight appendices provide examples or more detailed information on selected topics (Abstracts, Ambiguity, Cohesion, Ethics, Plurals, Simplicity, Spelling, and Text-tables).

Widespread use of EASE Guidelines should increase the efficiency of international scientific communication.

Visit the Guidlines page to download copies now: http://www.ease.org.uk/publications/author-guidelines-authors-and-translators/

Round table statement to improve animal research reporting

During September of this year, a round table convened at the LAVA-ESLAV-ECLAM conference on Reproducibility of Animal Studies in Edinburgh, to discuss more about the problems in publishing animal research.

The discussion involved representatives from journals (including F1000Research, PLOS ONE, BMJ Open Science, and The Lancet), funders (including Medical Research Council and Wellcome Trust), and professional organisations (including EASE and EQUATOR).

The outcome was a statement published in BMC Veterinary Research this week, authored by a team led by Nicola Osborne. The document puts forward a pledge to improve reporting and reproducibility standards in animal research, and calls upon academics and laboratory veterinarians to drive this change.

The statement can be accessed here: Osborne et al. BMC Veterinary Research (2017) 13:314. DOI 10.1186/s12917-017-1235-9

– 8th November, 2017–

Call for EASE Council Nominations

At the next EASE Annual General Meeting (in Bucharest, 8th June 2018), it will be time to elect a new Council to serve EASE for the next 3 years.

Council comprises a President, the immediate Past-President, two Vice-Presidents, a Secretary and a Treasurer, and up to seven ordinary elected members.

Do you know someone who would be great on Council?

The Nominations Committee invites members to submit suggestions for nominations. Individuals must be nominated by another member (please ask your nominee beforehand and confirm that they agree to be nominated).

The term of office will be from June 2018 until the AGM in 2021.

Council meets in-person once a year, before the AGM, either at an EASE conference or a similar event. Other meetings are held by teleconference. Council members are reimbursed their expenses for travel and accommodation for the face-to-face meeting but positions are honorary and there is no salary or fee.

We are especially looking for people with a passion for one or more of the following areas:


To nominate someone:

  1. Each person must be nominated by two members.
  2. The nomination must be sent to the secretary at least 90 days prior to AGM
  3. Each nomination must comprise:
    1. Name, affiliation and contact details of the two nominating members
    2. A signed letter (sent as PDF or similar) from the nominee agreeing to the nomination, stating their areas of interest and what benefits they can bring to EASE Council
    3. The cv of the nominee

Deadline for nominations is 7th February, 2018

Each nomination will be acknowledged by the secretary.

If there are more nominations then places to be filled, a ballot takes place. If a ballot is required the secretary will send a ballot form 56 days before the AGM (before 13th of April 2018) – election by simple majority of votes cast in the postal ballot – in the event of a tie, the election shall be decided by the President’s casting vote at the AGM.

– 2nd November, 2017 –

New Style Author Toolkit!

Hot on the heels of the Peer Reviewer toolkit, comes a revised Author Toolkit!

In the same style as the PR Toolkit, I have organised all the resources in the toolkit into some main themes and collected them together in different pages.

The main themes of the modules are:

General Writing Tips
Peer Review for Authors
Publishing and Editorial Issues
Ethics for Authors
Other Resources

There is not much new in it yet, but I will be adding new content to the toolkit in the near future, especially an entire module devoted to Open Access, ‘predatory’ journals, pros and cons and more.

http://www.ease.org.uk/publications/ease-toolkit-authors/

Feel free to message me if you would like to be involved in expanding it, or have any comments/questions.

Thanks!

Duncan

PubMed Journal Selection Webinar

Join staff of the U.S. National Library of Medicine to learn how journals are selected for MEDLINE and PubMed Central, how NLM has responded to an evolving scholarly communication ecosystem, and how to use NLM resources in assessing the quality of a publication.

“PubMed Journal Selection and the Changing Landscape of Scholarly Communication.”
Date and time: Friday, October 6, 2017, 1:00 PM-2:00 PM EDT

This Webinar is intended for librarians and other information specialists who work with PubMed. Participants may receive one MLA continuing education credit.

By the end of this Webinar, participants should be able to:


If you are interested in joining, registration is on the NNLM site, here
: https://nnlm.gov/class/pubmed-journal-selection-and-changing-landscape-scholarly-communication/7780

 

Metadata 2020 Collaboration

Metadata 2020

 

 

 

 

 

 

Metadata 2020 is a new global initiative, organised to draw together people and organisations from all over the world. Its goal is to rally and support the academic community around the critical issue of sharing richer metadata for research communications.

The collaboration, which is being overseen by Crossref, involves researchers, publishers, aggregators, service providers, librarians, and funders who will commit to improving the quality and interoperability of their metadata. Crucially, Metadata 2020 aims to enhance communication between the different communities involved in scholarly communications, through sharing stories and resources, providing education and support to everyone seeking to improve their metadata.

The role of Editors is key in this collaboration, given our very hands-on involvement in adding the metadata into the ecosystem, our perspective on the use of metadata in publishing, and the nature of our interaction with so many scholarly communications groups who produce, use, and work with metadata.

Across the full research community, we struggle with a consistency in the formats and quality of metadata. Properly structuring metadata makes it easy to find, retrieve and coordinate information for individuals and cross-organisational platforms.

For example, in many instances, publishers and data repositories set up metadata feeds to Crossref or Datacite when they launch, but do not go back to update any of the configurations later if any change to data forms or workflows are made. Another example addresses attitudes in attention to detail and the global impact it may have – if there are mistakes in the content of metadata, corrections tend to receive less care and oversight than they should, relative to how much it is actually worth to all of us. And as a final example: in a blog post on the University of Cambridge Schol Comms blog, Dr Danny Kingsley writes:

“Researchers cannot be expected to share their data at the end of their research project if they are unable to locate their data, if the data is not correctly labelled or if it lacks metadata to make the data re-usable.”

 

The reality is that most scholarly communications infrastructure is based on the metadata, so quality is key to all of our success. It is our shared responsibility, and through increasing awareness of its value, and implementation of high quality practices, we will see shared benefits.

Metadata 2020 is taking the approach of organizing smaller community-focused groups for funders, data repos, researchers, etc. to help articulate specific case studies on the financial and community benefits of better metadata. It would be great to have your help!

Find out more at www.metadata2020.org, follow @Metadata2020 on Twitter, and email info@metadata2020.org to participate.

EASE Peer Reviewing Group – join the discussion!

We have added two big developments on the EASE site relating to peer review this week.

EASE Peer Reviewing Group

We are delighted to announce the formation of a new EASE working group looking at Peer Review. This group will be looking at guidelines, good practice, the culture of review and how to recognise and reward reviewers – and many other topics.

There is a public forum for discussion of peer review topics (open for non members as well as members) so please do take a look and encourage your colleagues to contribute – see http://www.ease.org.uk/strategy-groups/peer-review-committee

We will be discussing several topics during peer review week – we’d love to hear your views on all the tricky reviewing issues.

EASE Peer Reviewers’ toolkit

To coordinate with Peer review Week, the EASE Peer Review Working Group has assembled a selection of resources on the peer review process

http://www.ease.org.uk/publications/peer-reviewer-toolkit/

Those new to the peer review process – and those not so new – may find these links useful, so visit the website and bookmark the page!

If you know of any other resources that we should add to the site, please let us know.

Final Call for Abstracts!

A final reminder that the deadline for abstracts for presentations is 15th September, 2017.

Deadline for poster abstracts is 1st April, 2018.

Presentation sessions should address any issues around the theme of the conference: ‘Balancing Innovation and Tradition in Science Editing’.

Please see the Programme for the list of specified sessions.

Speakers will have a 10-20 minute slot within their chosen session.

*Please submit a session title and 200-word abstract, including the title of the session you wish to speak in, by 15th September 2017

Poster presentations can address any aspects of science editing and publishing.

If you wish to submit a poster, please submit a title and 200-word abstract by 1st April 2018

All submissions should be sent by email to either the EASE Secretariat Tea Marasovic, or to the Conference Chair, Joan Marsh.

EASE Conference announcements!

We are delighted to announce some further details of our 14th EASE conference, to be held in June, 2018.

The University of Bucharest has kindly agreed to host our conference. Prof Liviu Papadima, Vice-rector, will provide facilities in the Faculty of Law, Boulevard. M. Kogalniceanu.

We are also pleased to bring you the first draft of the conference programme, to give you an idea of the topics and sessions we will be bringing you at the event.

We have added several new pages to our website to cover everything conference-related, and will be regularly updating it as we finalise further details.

Please visit our Bucharest 2018 homepage for more information.

http://www.ease.org.uk/ease-events/14th-ease-conference-bucharest-2018/

Member offer – Online Editors’ course and resource

A newly-launched online resource and training course for Editors on How to publish better content is available from PSP Consulting.

EASE members can sign up at the introductory offer of £200. State that you are an EASE member when booking to obtain the discount.

The course provides an online resource for editors in all disciplines, covering topics such as improving submissions, detecting problem submissions, improving peer review and creating strategic plans. Course modules also include short guide booklets covering the topics, interactive quizzes, and case studies.

Find out more at at https://www.pspconsulting.org/training/online-editor-s-course/

EASE are pleased to officially endorse this course, which we feel offers excellent expert guidance on a wealth of valuable publishing skills and situations.

(The decision to endorse the course was made following strict EASE guidelines for endorsement: Pippa Smart at PSP is on EASE Council but was not involved in the endorsement)