The European Association of Science Editors (EASE) is an international community of individuals and associations from diverse backgrounds, linguistic traditions and professional experience in science communication and editing.

The Small Print

Company Status

The European Association of Science Editors is a Company Limited by Guarantee – Registered in England and Wales – Company Number 4049507

Registered Office

The Annals of Botany Company – The University of Exeter, Innovation Centre, Rennes Drive, Exeter, Devon, EX4 4RN, UK

Why we capture your data

To facilitate the efficient management of the EASE administration, membership information is held on computer by the association. To comply with the provisions of the General Data Protection Regulation (GDPR), members need to assert agreement to their details being held by EASE.

When applying for, or renewing membership, or taking a journal subscription, you will be asked to tick a box that confirms we may retain the information you provide for our records, including the date on which you joined EASE, subscription status, contact details, etc.

This information is required so that we may contact you in regard to your membership and subscription.

How your data is used
Data on members, as provided in membership forms, is stored on the EASE membership database to which only EASE staff and President have access. Your personal information is used in relation to your membership (payments, renewals) and EASE business such as alerting members of events and other EASE news.

The data is only shared with external organizations when providing membership services on our behalf (e.g. distributing the journal to members) and will be provided on a non-disclosure basis.

Your data will be retained by EASE until you ask us to delete it from our system.

You have a right to request the information we hold about you. Requests should be made to the EASE secretary at the following:

by email to: secretary@ease.org.uk

by post to: EASE Secretariat, Mostine 9, 21000 Split, Croatia

Member directory online
A full list of members is available to other logged-on members via the website. A random selection of members is presented on the homepage (“In the spotlight”) (profiles only visible to logged-on members).

If you do not want your details to be publicly available, then please edit your profile via the Dashboard (when you are logged onto the site), removing all information. If you replace your name with a dash (“-“) then your profile will not be visible.

Complaints and data breaches
If you believe that the information we hold about you is inaccurate, or have a complaint in regard to our privacy policy, please contact, in the first instance, the EASE secretary, secretary@ease.org.uk

If you are unsatisfied with our response, you may find guidance on what to do next on the UK Information Commissioner’s Office website: https://ico.org.uk/concerns/

If you believe that there has been a breach of personal EASE membership data please inform us immediately by contacting the EASE secretary, secretary@ease.org.uk so that we can investigate.

Consumer rights – If you change your mind
The law gives you seven working days to change your mind and cancel an order (and any related credit agreement). There are some exceptions. If you decide to cancel you need to inform the seller within the time limits shown below. This should be in writing by fax or by email. A telephone call is not enough. The time limits are:

  • Goods: seven working days after the day on which you receive them.
  • Services: seven working days after the day on which you agreed to go ahead with the contract.

If you have not been provided with the information relating to your right to a cooling-off period, the cancellation period will be longer. Remember that you must take care of the goods and either return them to the seller (or his/her representative) or make them available to be collected. If you have paid in advance, the seller must refund your money within 30 days. You may have to pay for the cost of returning the goods.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.